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Data Protection is a Management Responsibility

Most often it takes an accident to realize we needed to have the right insurance policy in place to safeguard against the mounting medical expenses. Our business place is no different. It only occurred to me recently when I saw a global company CEO write to its staff about the importance to have measures in place to safeguard their data. It so happened that in one of their remote location a vendor was given access to their network which created havoc later. It was used by hackers to breach their security systems. Whilst the prudent thing was to now allow network access to vendors but in the globally connected world with cross border transactions a common part of our life, this is easier said than done. It is very obvious what happened later, but the lesson learned clearly was to have necessary protection measures in place against any accident: personally, and in business. For companies, Data Protection is a Management Responsibility because the risks and maleffects are multifold, severe and very expensive.

Data protection solutions and reliability issues are top priorities for any business with mission-critical digital information. Security for digital resources comprises many elements working in concert, including access protection, disaster recovery from a catastrophic loss, and archival services. In other words, reliable data must be safe from both unauthorized access or vandalism and the loss of physical devices, along with being readily available to meet business needs. Data protection needs to exist at many levels while offering business continuity and data management efficiency. These data are in form of customer’s confidential information or business and trade related secrets to be protected at all cost so as not to default in the promise to keep customers data private. Intellectual property, or IP, protection is a complementary goal to ensuring business continuity. It is therefore necessary that only authorized persons should be granted access to classified information thereby restricting unauthorized access.

Truly securing the information of your business enterprise and your customers is important to business success. In the present-day world of identity theft, cyber threat, cyber attacks and data thieves, many small companies are unfortunately ill-prepared to handle the heavy weight of the responsibility they have for this data.

It is the responsibility of the company to obtain, record correctly, keep accurately, update, store securely, keep private and dispose properly sensitive records.

Data Protection is a Management Responsibility which is dependent on its staff to ensure that personal records and information are kept safe and secure. Breaches of data protection legislation can result in disciplinary actions.

Some steps to protecting data include

  • Restricted access with the use of high end to end encryption
  • Keeping sensitive data secure
  • Records cannot be left open for unauthorized access
  • Encrypt data on all system and personal devices containing records incase of loss or theft

The loss of this information defiles the protection given to a customer in the company’s privacy policy as not to share customer’s information. But in cases where these files or details are gotten illegally (leaked due to the incompetence of the company to secure this data), the risk of a huge loss to both customers and company is great. Malware such as Ransomware and Wanna cry encrypt files found on the victim’s computer and demand ransom for file decryption which turns out bad as files may never be restored. Therefore, this information’s are to be protected at all times to ensuring business continuity.

Most small business owners recognize the importance of providing secure storage for their customers’ data but do not always have a good data storage plan in place. They know implication of improper storage of data. While others do not understand the need for formal planning towards data security and feel that they can protect their data with simple common sense.

When customers find out that a company got hacked and files were lost, the credibility of the company is lost as no one would want to do business with them again. It is hard to rebuild this trust.

Unfortunately, relying on common sense and no formal plan is a bad recipe for data storage. Storing sensitive data in a responsible, secure way requires detailed formal planning and trained professionals.

In today’s fast-paced and around the clock business world, to be competitive and ensure your business runs smoothly and successfully, you must be on top of things at all times. Since most organizations nowadays rely solidly on technology to get that done, then it is absolutely important that the data, networks, and system that comprise a business’s IT infrastructure are safe, sound, and in good working order at all times, even during a disaster.

Data protection is something that every PC user is seriously interested in because it is of high value. From individuals who use their computer just for regular day to day activity to those who work full time on it, all the way up to companies, servers, and networks.

As a business owner or manager, you need to be aware that you are responsible for the data on your computer systems, and a loss or breach of that data can result in heavy fines. This usually pertains to breaches in which the personal data of customers and clients are compromised. The installations of antivirus and firewall are not just as good enough to protect your data because there has been a recent cases of major cyber-attacks like WannaCry, Petya and lot more. With a reliable data encryption solution like Galaxkey, you are assured of a highly secured encryption on all devices, platforms, and servers. When the hackers breach through your security and reach your system, they would not be able to access your encrypted and protected data.

Data protection is necessary not only for the purpose of protecting the data on your own systems from harmful cyber-attacks or viruses but also to ensure that if it does find its way into the wrong hands, it remains secure and unable to be viewed.

In conclusion, it`s not just the job of IT team to protect data, but also that of the management.

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